Team
Everything about the people who work in your practice.
A file for every employee and contractor, credentials that warn before they lapse, and the roster, leave, timesheets and hiring that sit around them.
People & credentials
Traffic lights for every registration and check.
Green, amber or red by expiry, with reminders before it lapses.
How it works
Twelve built-in credentials, such as AHPRA, WWCC, police check, insurance and first aid, plus your own. 45 days before an expiry the person gets a task, an email and a phone alert.
- A staff file for each person: details, contract, compliance, development, timesheets and history.
- Staff upload their own certificates and new expiry dates.
- Tax file number, bank and super are stored encrypted, and every reveal is logged.
Roster & leave
A roster built from availability, and leave that covers itself.
Capacity and utilisation by day; leave approved against balances.
How it works
The roster is built from each person's availability, less leave and public holidays, and shows booked hours against capacity. Leave requests are approved against balances.
- Annual, personal and carer's, unpaid and long service leave.
- After leave is approved, each affected visit is shown with free colleagues and the extra drive, and moved in one press.
- Open shifts and staffing shortages are shown.
Timesheets & payroll prep
Approve hours line by line.
Timesheets and contractor invoices, ready for payroll.
How it works
Timesheets are drawn from completed visits or typed in. The approver ticks each priced line, and approval waits until the totals match.
- A contractor can drop in a PDF or photo of an invoice and AspireAi reads it into boxes to check.
- Payroll prep lists each fortnight's approved hours with problem flags and import files.
- Send approved timesheets to a draft pay run in QuickBooks Payroll, once you connect your own account. It is never finalised for you.
Recruitment & onboarding
From applicant to bookable clinician.
A hiring board, an offer, and a new-starter pack.
How it works
Drag candidates from Applied through screening, interview and reference check to an offer. Accepting an offer creates the staff file and an onboarding checklist.
- Scored screening and interview questions you can reword.
- A new-starter pack with documents, policies and the contract signed online.
- A 90-day probation review; passing makes the person active and bookable.
Questions
Questions practices ask
Does it track registrations and checks?
Yes. Twelve built-in credentials plus your own are shown as green, amber or red by expiry, with reminders 45 days before.
Can contractors submit invoices?
Yes. A contractor drops in a PDF or photo and AspireAi reads it into boxes to check, then it goes for approval.
Does it run payroll?
It prepares each fortnight's approved hours with flags and import files, and can send a draft pay run to QuickBooks Payroll. It does not finalise a pay run for you.
Are all the team areas included?
The People directory and credentials come with the core app. The rest are add-on modules; see pricing for the list.
More of AspireOS
See it with a practice’s worth of sample data.
Open the demo and click around, or get early access and start your own.